Assistant Controller

SUMMARY:  

Under the general direction of the VP / Controller, the Assistant Controller assists in the preparation of all regulatory and internal financial reporting for the Bank, its holding companies, and subsidiaries. The Assistant Controller also assists with the management of the Accounting Department overseeing a compliment of staff and the day-to-day operations, including GL transaction processing, securities accounting, monthly and quarterly closing procedures, outgoing wire transfer processing, cash management and reconciliations. Additionally, it is expected that this position will assist with projects that affect the department and the bank as a whole embracing the established sales and service culture to maximize their contribution to the Bank’s goals.

After successful completion of training and proven abilities, this position is eligible for a hybrid work arrangement with availability expected during core business hours and agreed upon number of days per-month on site.

ESSENTIAL DUTIES and RESPONSIBILITIES:                                                                         

In the performance of respective tasks and duties, the employee is expected to successfully perform quality work within deadlines with or without supervision, interact professionally with other employees, customers, and suppliers; work effectively as a team contributor on all assignments and work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

• Assist in the management of the Accounting Department activities, including:
  • General ledger processing and correction of posting errors.
  • Holding company and subsidiary accounting, including the initiation of all holding company transactions (dividends, interest payments, etc.) and preparation of holding company financial statements.
  • Securities and fixed asset accounting
  • Accounts payable processing, including sales, use and backup withholding reporting and payment.
  • General ledger maintenance, including the opening / closing of accounts and design of new financial reports.
• Cross-trained to provide support and back-up duties to other department personnel in their absence. 
• Works closely with other department personnel to ensure all daily, monthly, quarterly, and annual tasks are completed timely and accurately.
• Prepare financial reports for external agencies such as the FHLB, FDIC (including the Call Report), DIF, Commissioner of Banks, Federal Reserve, and Internal Revenue Service.
• Assist internal, external, and regulatory auditors with the collection of requested materials as assigned with their respective engagements.
• Assist Controller in managing the accounting for Federal and State taxes, including calculation of both tax provisions and estimated taxes, payments of estimated taxes and calculation of the deferred tax asset or liability.
• Overseas wire transfer function for the Bank, including the administration of the WITS wire automation software. Also responsible for updates to Wire Authority Signing Limits and review of Wire Transfer Policy annual updates.
• Authorize incoming and outgoing domestic and foreign wires as well as internal, operational wires in WITS wire automation software.
• Backup for investment portfolio accounting function, including payments, purchases, sales, maturities, safekeeping, and system maintenance.
• Oversee outstanding reconciliation items in that they are resolved within a reasonable length of time.

General:

• Use discretion in dealing with large amounts of sensitive, confidential information, while adhering to all Bank policies and procedures.
•  Participate in various management level committees.
• Lead and Participate in a variety of departmental projects.
• Effectively use tools and systems to be able to self-manage, organize, and complete work independently, proactively recognizing potential obstacles resolving them before they become an issue, managing to deadlines, creating action plans when not on track, enabling job functions to happen with minimal oversite and meeting conditions of satisfaction. 
• Develops and maintains relationships with other department and organizational leaders and maintains operational alignment with core values, vision, strategy, and goals.
• Adhere to all company policies and act as a role model in the adherence to policies, consistently demonstrating our core values and service standards.
• In the performance of respective tasks and duties, the employee is expected to maintain knowledge of and ensure compliance with Bank Secrecy Act regulations and adheres to compliance procedures and internal/operational risk controls in accordance with all applicable regulatory standards, requirements and policies as well as attending all required training sessions and completing all required on-line training courses.
• Regular and consistent attendance is required to continue the high standard of customer service as well as occasionally participating in before/after hours and/or weekend community events.
• Other duties as assigned, performing similar or related work as directed, required, or as situation dictates

SUPERVISORY RESPONSIBILITIES:

In alignment with our Core Values and Lean Principles, and in coordination with, department management:

• Supervises assigned staff, weighs competing priorities directing staff according to business needs and established goals and objectives, identify and provide training.
• Create an inclusive work environment that encourages and rewards performance while recognizing individual needs and skills, working towards shared goals, contributing ideas, and accepting change.
• Monitor and approve bi-weekly timecards, review and approve time off requests for all members of the team always ensuring adequate coverage of department.
• Completes timely checkpoints, recommends employment decisions, coaches, counsels, disciplines, and develops staff as necessary. 
• Monitor departmental procedures, making suggestions for necessary changes to increase productivity and improve efficiencies.
• Provides training and guidance to others in the department on new and existing processes.
• Responsible for achieving strong results, despite balancing multiple complex demands.
• Promotes and enhances the corporate culture and fosters the development and implementation of organizational vision, policies, and guidelines. 
• Proactively seek out coaching/training opportunities for self and for the team to help with growth and advancement within the Main Street Bank team.
• Monitor the day-to-day operations of the department to ensure all necessary tasks are complete and accurate, providing general guidance and supervision. 
• Ensures training and guidance to others in the department on new and existing processes.

LEVEL OF RESPONSIBILITY:

• Interacts independently along all staffing levels with complex and proprietary information requiring the ability to maintain a high level of confidentiality. 
• Responsible for managing, mentoring, and coaching assigned staff.
• Work is non-routine and analytical, relying on prior directly related experience, specific bank policies. 
• Influence as subject matter expert within the organization.

EQUIPMENT REQUIRED:

• Smart Phone - To enable the MFA (Multi Factor Authentication) facilitating access to MSB systems.

HYBRID ENVIRONMENT:

• Your remote set-up must provide a dedicated workspace, free from distraction with high-speed, reliable internet is required.

SKILLS REQUIRED:

• Bachelor’s Degree in accounting or finance. Master’s Degree or CPA a plus.
• Prior experience in accounting or financial management, either in a bank, financial services company, or public accounting firm (4+ years preferable).
• Strong background in GAAP and experience in financial reporting, including regulatory reporting.
• Advanced experience in Excel and strong knowledge of Microsoft Office 365. 
• Must be comfortable using new software packages (Call Report software, database software, Oracle, iDashboard etc.)
• Leadership/supervisory, coaching and/or employee development experience a plus.
• Must be motivated and eager to learn and advance.
• Ability to multi- task, organize, work independently, accomplish tasks, and meet deadlines despite frequent interruptions in a fast-paced environment while maintaining attention to detail.
• Solid understanding and application of administration activities with an understanding of office procedures and ability to operate standard office equipment.

COMPETENCIES:

• Excellent Communication Skills (Written and Verbal)
  • Effectively convey goals and initiatives to staff and management
  • Naturally able to influence others, whether it’s your own team or other stakeholders.
• Strong attention to detail and ability to work in a team environment.
• Leadership/Team Builder/Coaching
• Driven to deepen knowledge of existing skillsets and independently increase knowledge base
• Flexibility/adaptability to manage multiple tasks in a high volume, fast paced environment and embrace change with a positive approach.
• Relationship builder with interpersonal effectiveness with ability to build and maintain relationships with officers, employees and external contacts and maintains alignment with core values, vision, strategy, and goals.
• Computer Technology Savvy - Utilize technology/systems to improve work processes and use a range of technology to solve problems.

LANGUAGE/COGNITIVE SKILLS:  The work skills described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The person in this position frequently communicates with customers (internal and external) about banking products, their bank accounts & transactions and therefore must be able to exchange accurate information in these cases. They will need to use judgment and discretion in decision making situations, interpret and follow all Bank policies and procedures, write/create reports and business correspondence, (Main Street Bank’s standard language is English). As well as the ability to:

• Speak and effectively present/communicate information and respond to questions from customers, groups of managers, vendors, and other employees.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Read, analyze, and interpret a variety of documents such financial reports and Bank policies and procedures.

WORKING CONDITIONS AND PHYSICAL EFFORT:  The physical and work environment demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to:

Physical Demands/Efforts

• Occasionally lift and/or move up to 30 pounds, (i.e., files)
• Regularly required to remain in a stationary position, greater than 50% of the time
• Occasionally required to stoop and bend.   

Mental & Visual Demands

• Consistently operate a computer for extended periods of time
• Specific vision abilities may be required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
• Regular use of office productivity machinery (i.e., a calculator, copy machine, fax machine, computer printer).

Work Environment and Hazards

• Occasionally move throughout the inside the Bank to access resources and individuals.
• Regular local travel for bank purposes and/or on behalf of the bank (i.e., board meetings, other department meetings).
• The employee must be able to work schedules that meet the needs of the bank, which may include early morning, evening and/or weekend hours.
• It is a general office environment where the noise level is moderate.

AMERICANS WITH DISABILITIES ACT

Main Street Bank complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment.